The Terms and Conditions as outlined below pertain to ALL EducAsian 2012-2014 programs and supersede any other published policies pertaining to these terms.

This section includes general EducAsian policies, Academic Policies, Program Fees and Payment Policies.

EducAsian reserves the right to modify or cancel any statement in the program descriptions and information as listed on the EducAsian website (www.educasian.com) or in the hard copy program catalogs, without prior notice and accepts no responsibility for the consequences of such changes.

GENERAL POLICIES

Program participants are governed by three sets of policies:

• Policies set by EducAsian
• Policies set by the host institution.
• Policies set by the student's home institution.

In the case of conflict among these three sets of policies, the most stringent policy shall apply. It is the sole responsibility of the student to become familiar with these policies and with any more demanding policies that may be imposed by his/her home institution.

Admission

EducAsian works with home institutions regarding the processing of applications for EducAsian programs. In nominating students, home institutions have the responsibility to evaluate applicants' credentials carefully and to determine their suitability for the selected programs. Endorsement of an individual applicant constitutes an assurance that the student meets the minimum admission standards for the program, that the student is prepared linguistically, academically, and socially to succeed and derive benefits from the program, and that it is appropriate for the student's academic program and goals.

Acceptance to the majority of EducAsian programs is done on a rolling basis by EducAsian staff.

EducAsian reserves the right to reject an applicant for any reason. EducAsian encourages students to apply as early as possible to ensure a spot on their desired program. Additionally, it is advisable for the student to indicate another EducAsian program as a second choice. In cases where EducAsian receives applications in excess of capacity, EducAsian will create a waitlist of applicants based on the date the complete application was received. Incomplete applications will not be considered. In waitlist situations, EducAsian favors applicants from EducAsian strategic partners and institutions who maintain EducAsian as an “approved program”; who have an outstanding personal essay, cumulative grade point average, and supportive evaluations. EducAsian does not discriminate on the basis of race, sex, sexual orientation, religion, age, marital status, national and ethnic origin, or disability.

Students may defer acceptance to an EducAsian program for up to one year from the term of acceptance. The deferral request must be received in writing by EducAsian prior to confirmed participation and no less than 15 days before the advertised arrival date for the program to which the student has been accepted in order to avoid financial liability (in cases where the participant has confirmed participation in the program prior to requesting deferred status, the confirmation fee is non-refundable but may be applied toward the approved deferral term). In order to reactivate the application, students must submit an updated transcript and permission from their host institution by the application deadline for the program they wish to attend. Students may be required to submit additional information.

Late Arrival to a Program

Students are required to be present from the first day of the program orientation (see note 4 below). In extremely rare cases, there may be valid academic reasons for a student to arrive late. Permission for such arrangements can only be granted by the appropriate EducAsian Program Director and only upon receipt of a written request from the appropriate officer at the student's home institution. In no case are such arrangements authorized by Program Directors.

Student Program Orientation

The home institution will provide informational material covering relevant academic matters prior to the student’s departure. It is the sole responsibility of the student to be familiar with this information and the policies of the home institution.

Prior to the program start date, students may be required to participate in a pre-departure orientation either conducted by the home school or on-line. A more extensive EducAsian academic orientation takes place at the program site, which all students are required to attend.

Drug and Alcohol Violations

Penalties for drug violations in many host countries are often harsher than in the United States. Use of drugs other than prescribed drugs for legal medicinal purposes may result in expulsion from the study program, as well as possible criminal prosecution. Remember that students traveling abroad are subject to the laws of the country they are visiting – their own country’s laws do not protect them. The U.S. and other governments can only seek to ensure that their citizens are not discriminated against, that is, that they receive the same treatment as citizens of the country in which they are arrested who are charged with the same offense.

Drug and Alcohol Policy

Students are subject to the laws of the host country and any policies and regulations of the host university.

Drug or alcohol abuse by students is viewed by EducAsian as a serious violation of the terms of participation and will be treated accordingly. There are degrees of abuse, as follows:

Consumption of drugs or alcohol that cause a student to miss class or be unable to participate fully in a classroom activity is considered abuse. At first instance, a warning letter will be issued. If there is a second instance, the student’s home institution and parents will be notified, and counseling may be required. Repeated instances may result in suspension or expulsion from the program, or a recommendation of reduced or no credit.

Consumption of drugs or alcoholic beverages that results in loud, disruptive, or offensive behavior, according to U.S. or local norms, is more serious. Any infraction will result in a warning letter and notification of home school and parents. A second instance may, at the discretion of the Program Director, result in immediate expulsion from the program.

Consumption of drugs or alcoholic beverages which results in any of the following is the most serious degree of alcohol abuse:

• Loss of consciousness or vomiting
• Destruction of property or abusive behavior
• Endangerment of self or of others
• Admission to a hospital or emergency room
• Incarceration

Any instance of these circumstances or other circumstances of equivalent severity may, at the discretion of the Program Director, result in immediate expulsion from the program.

ACADEMIC POLICIES

It is the sole responsibility of the student to obtain complete information concerning how academic work completed overseas is assessed by the home institution, and how credit is counted towards the student's degree program.

In most cases, the home institution both nominates students to EducAsian for admission and grants them credit following their successful completion of coursework abroad. Students will receive an official transcript from Shanghai Jiao Tong University School of International Education.

Course Loads, Credits, Equivalencies, and Grades

Students on EducAsian programs are required to take a full course load as offered by each program (usually the equivalent of 15 or 16 U.S. semester-hour credits for one full semester—summer and winter short term programs vary from 3 to 10 credits, depending on location). Unless the advertised program course load requirements indicate otherwise, no students are allowed to be enrolled in more than 18 U.S. semester credits without approval from EducAsian and the student’s home institution study abroad office.

On a case-by-case basis, EducAsian evaluates course offerings at host institutions that report the workload of courses on a basis other than the U.S. semester-hour system. Final authority for the published credit equivalency rests with EducAsian in consultation with EducAsian strategic partners.  Final authority for awarding of credit to an individual student rests with the appropriate authority at the student's home institution.

In general, a block of fifteen 50-minute sessions is equivalent to one semester hour of credit. Some courses may include activities such as conversation hours, applied arts sessions, or visits to museums, which, although academic in nature, do not entail additional outside work. In these cases, no more than one half of the contact time is counted. Grades are awarded for student performance using a U.S. system of letter grades, a host-country system of letters, numbers, and/or descriptors, or a combination of these methods. EducAsian provides a suggested U.S. letter grade. Determination of the final grade based on the documentation provided by EducAsian is at the discretion of the student's home institution. The student's home institution may or may not post grades earned overseas to the student's transcript, and may or may not include overseas grades in the grade point average.

Academic Records

Upon completion of the program, EducAsian sends final grade reports, along with other supporting documentation from the host institution (when available), to the student’s sending institution. The Academic Record includes the student's name, date of birth, term of attendance, and lists each course studied, the language of instruction, hours of instruction, suggested U.S. grade equivalency, and recommended semester hours of credit. The Academic Record includes any supporting documentation provided by the host institution.

Home institutions typically receive final grades from EducAsian within four weeks after the program ending date.

"Non-credit" participants are students who request to study independently of a sending institution and have agreed that their earned credits and grades will not be sent at the end of the program to any sending institution for transfer of credits to a transcript. These students are still required to fulfill all EducAsian academic requirements while abroad. Non-credit participants will receive notification that their grades have been received by the EducAsian are sent an unofficial copy of their records. Participants who elect to study with EducAsian as "non-credit" also agree that they will not be eligible for any federal, state, or institutional grants, scholarships, or loans, nor will they be eligible to request deferred payment status on any student loans they borrowed prior to participation on the EducAsian program, since their earned credits with EducAsian will not count toward a degree program at an eligible U.S. institution.

EducAsian will not release Academic Records for participants who have outstanding financial obligations to EducAsian or to the program site. (Participants who have earned failing grades for more than half of the total course work attempted will have their grades released to their home schools, regardless of any outstanding debt, and risk having their accounts sent to Collections for non-payment.)

Students interested in learning what grades they earned, after the end of their programs abroad, must request this information from their home institutions. EducAsian will not release grades to participants over the phone or via email at any time. Occasionally, participants require copies of the EducAsian Academic Record. Under no circumstances is anyone other than the participant or the participant’s sending institution allowed to request copies of a EducAsian Academic Record. Requests from participants must be made in writing to EducAsian.

EducAsian’s Executive Director and Program Director are the only people who are authorized to release students’ final grades.

Course Work

All course work MUST be turned in directly to the professor unless the student has received other explicit, documented instructions to the contrary. Students are required to keep hard copies of all of their assignments (every major paper or take home examination) for one year after the official program end date—electronic copies can only be used to supplement the hard copy versions of the work. Individual professors do not have the final authority to extend deadlines, make special arrangements for students, or otherwise modify the EducAsian academic policies. Any special arrangements tentatively proposed by professors must be submitted to the Program Director on site for review and final approval. It is each student’s responsibility to understand all local regulations governing completion of work and departure from the program site.

Class Attendance

Class attendance is required throughout the program. Students may be excused from class only with the permission of the Program Director. Students who miss class for medical reasons must inform the Program Director. Continued absence may lead to a written warning from the Program Director or dismissal from the program. Students are not permitted to travel away from the program site while classes are in session. Weekend travel is permitted.

Pass/Fail and Audit

Pass/fail registrations are not permitted in EducAsian courses nor in direct enrollment courses that are offered for graded credit. With the approval of the Program Director, a student who carries a full course of study for credit may audit additional courses. A student is not allowed to change from Audit to Credit status, or vice-versa, after the end of the Drop/Add period.

Drop/Add Period

Students are permitted to make changes in their course selection during a brief period at the beginning of a term. However, EducAsian Drop/Add periods may vary from program to program, and may be earlier than the advertised Drop/Add period of the host institution. In these instances, the EducAsian Drop/Add deadline is the official deadline for all EducAsian program participants, not the host institution deadline. In semester programs, the EducAsian drop/add period will end no later than the second full week of regular classes. In summer programs, the EducAsian drop/add deadline will end no later than the the fifth day of classes. No changes are permitted in registration (other than those to correct clerical errors) after the end of the EducAsian Drop/Add period, at which time students are required to submit finalized Course Registration documents to EducAsian Program staff. After the end of the EducAsian Drop/Add period, no course may be deleted from a student's EducAsian Academic Record.

Withdrawal from a Course

Under no circumstances is a student allowed to drop below a total of 12 U.S. semester credits for any one semester of study (summer term students are not allowed to drop below the minimum total number of advertised credits for the program). If a student is granted permission by the Program Director (after also receiving approval from the student’s home school study abroad office and the EducAsian to withdraw from a course after the end of the Drop/Add period, but before the withdrawal deadline, a grade of "W" (Withdrawal) is entered on the EducAsian Academic Record. If after the course withdrawal deadline, a student stops attending a course, fails to take the final examination, or fails to turn in required work, a grade of "F" is reported. The course withdrawal deadline may vary from program to program but will not be later than the mid-point of the term, as determined by the Program Director. The student risks receiving a failing grade (F) for the course, if proper approval for withdrawal from the course is not secured.

Program Withdrawal, Early Departure, and Incompletes

All students are required to remain at the program location until the final program date (published in program materials), and to complete and turn in all academic work, including examinations and papers, prior to departing the site.

Any student who leaves prior to the end of the program, or who fails to complete and turn in all required academic work, risks receiving a failing grade in all of his or her courses.

There are few circumstances that may warrant approval of a student’s early departure or withdrawal from a program: a serious accident or illness, a severe psychological problem, or a severe family problem. If, in an emergency, a student needs to depart early or is unable to complete a requirement of one or more courses, the student must ask permission from the Program Director who will consult with the Program Director. In the rare instance that the Program Director grants a student permission to leave the program early, and he or she has not handed in all required academic work, EducAsian will assign one of two grades for any course left uncompleted:

• a grade of Withdrawal (W) if the student leaves the program prior to the Withdrawal Deadline or receives exceptional approval by EducAsian Program Director after the Withdrawal deadline;
• a grade of Incomplete (INC) if the student leaves the program following the Withdrawal Deadline and no more than two weeks prior to the end of the program. In this instance, and where circumstances allow, the student may be permitted to complete exams or final assignments that occur after his/her departure, as long as the student secures written approval from the Program Director (inclusive of a clear outline of completion requirements and due dates for all missed work, as noted below).

An EducAsian Academic Record that reports one or more Incompletes will be accompanied by an attachment that provides complete information about what the student is required to do in order to complete the course(s), and the date by which the Program Director at the program location needs to receive the missing work. EducAsian will assign a deadline date for work to be submitted that is no more than one semester (or six months, whichever is earlier) after the on-site exam date of the course(s) in question.

If the student does not make appropriate arrangements with the Program Director prior to departure, a grade of F will automatically be assigned. Individual professors do not have the final authority to extend deadlines, make special arrangements for students, or otherwise modify the EducAsian academic policies. Any special arrangements tentatively proposed by professors must be submitted to the Program Director on site for review and final approval.

If the student misses the deadline for completing work for Incomplete courses, all Incomplete grades will automatically be converted to failing grades (F). If the student meets the deadline, the appropriate professor(s) on site will grade the assignment and report the new course grade(s) to the Program Director. EducAsian will send a new EducAsian Academic Record to the student’s home institution, reporting the updated grade(s).

Dismissal from the Program

Participants are expected to comply with regulations established by their home universities and the host institution. Program staff may establish additional requirements that are essential to the students' achievement of their educational goals or to continuing good relations with the Host University or community.

EducAsian may dismiss from the program any student who does not comply with the relevant regulations and requirements as outlined in the EducAsian Participant Contract/Release. In most cases, the Program Director issues a warning letter to participants if they are not acting in compliance with program regulations. Participants are expected to take responsibility for changing their behavior or risk early dismissal and consequent loss of time, money, and academic credit. EducAsian does not grant program fee refunds to students who are dismissed from their programs. A student dismissed from an EducAsian program, following the add/drop period, will fail all academic classes not yet completed.

Program Cancellation

EducAsian reserves the right to cancel an EducAsian program due to insufficient enrollment or other factors beyond its control. All EducAsian programs are based on group arrangements involving a minimum number of participants. In the unlikely event that a program is cancelled prior to the start of the program (due to low enrollment or any other reason), EducAsian will refund all payments received but will have no further liability to participant.

If an emergency requires that a program be canceled following the program start date and prior to the end of an academic term, EducAsian will make reasonable efforts to make alternative arrangements in order to allow students to complete their academic work, but cannot guarantee that full or partial credit will be obtained. If alternative arrangements cannot be made, EducAsian will make reasonable efforts to collect documentation of student work completed to date. EducAsian will share this information with the home institutions of students enrolled in the program so they will be able to evaluate, per home institution policies, whether to grant their students full or partial credit for work completed.

Academic Honesty

EducAsian subscribes to standard U.S. norms requiring that students exhibit the highest standards regarding academic honesty. Cheating and plagiarism in any course assignment or exam will not be tolerated and may result in a student failing the course or being expelled from the program. Standards of honesty and norms governing originality of work differ significantly from country to country. We expect students to adhere to both the American norms and the local norms.

Three important principles are considered when defining and demanding academic honesty. These are related to the fundamental tenet that one should not present the work of another person as one’s own.

The first principle is that final examinations, quizzes and other tests must be done without assistance from another person, without looking at or otherwise consulting the work of another person, and without access to notes, books, or other pertinent information (unless the professor has explicitly announced that a particular test is to be taken on an "open book" basis).

The second principle is that any use of the work of another person must be documented in any written papers, oral presentations, or other assignments carried out in connection with a course. This usually takes one of the following forms:

If you are quoting directly from another’s work, the usual form might be:

As noted by Kaplan (1996: p. 49): "In 1807 the British outlawed the slave trade, and in 1808 Sierra Leone became a full-fledged British colony."

Or alternatively, if not including a direct quote, in the following way:

Elimination of the slave trade and entering into colonial status were closely related in Sierra Leone (Kaplan 1996, p. 49).

If you are including information told to you by another person, a common form of documentation would be:

Although students who study abroad are frequently more fluent than those who stay at home, their grammatical accuracy may not be better—it may even be worse. (Barbara Freed, personal conversation)

Of course, you do not need to document facts that can be considered general knowledge. For example:

Barack Obama was elected President of the United States on November 4, 2008.

The general rule is that if you have to look something up, or if you learned it recently either by reading or hearing something, you have to document it.

The third principle applies specifically to course work: the same written paper may not be submitted in two classes. Nor may a paper for which you have already received credit in the United States be submitted to satisfy a term paper requirement while studying overseas.

Exceptions

During the semester, any student who feels there is a justification to request an exception to any EducAsian policy should address the request in writing to the Program Director. Individual instructors are not authorized to grant exceptions to academic policies. The Program Director may recommend that an exception be granted, and in consultation with the student’s home institution, will make the decision. EducAsian’s Executive Director is the only person authorized to approve exceptions to these policies.

Academic Appeals

During the semester, any student appeal related to EducAsian academic policies should be addressed to the Program Director. Any appeal of a policy or decision taken by the student's home institution must be addressed directly to authorities at the home institution.

Any request to appeal, arising after the conclusion of the program – and after the student has availed him/herself of any appeal process at the host institution – should be addressed to EducAsian. The Executive Director after consulting with the Program Director and course instructor, will make the final decision about whether an appeal be approved or denied and whether or not the grade will be changed.

Following policies that are universally in effect in U.S. colleges and universities, EducAsian believes that, except in rare cases of egregious discrimination or blatant unfairness, each professor has the final say as to the grades assigned to his or her students. If a student believes the grade reported for a specific course is either in error or unfair, the student must initiate an inquiry or appeal in writing. Participants have three months from when grades are forwarded to their home institution to file an appeal. Please note that appeals may take at least 2-3 months to be fully adjudicated, though EducAsian makes every attempt to process any appeals received in as short a time period as possible.

PROGRAM FEES AND PAYMENT POLICIES

Program Fees

Comprehensive program fees and are available on the EducAsian website. EducAsian does not give refunds (or partial refunds) for unused services that are included as part of the advertised program fee. Fees are set by EducAsian. All questions regarding EducAsian program fees must be directed to the EducAsian Executive Director.

Confirmation of Program Participation

EducAsian may require a confirmation fee payment (deposit), as part of the program fee, from each student intending to participate on an EducAsian program. This fee is currently $250 USD. This confirmation payment is not an additional fee but is part of the published program fee and is paid at the time the Program Participant Contract and Release form is returned to EducAsian in order to confirm a place in the program. In lieu of paying the deposit fee at the time the Participant Contract is submitted, a student may elect to be billed for the confirmation fee with the rest of his or her program fees, or may have a home school study abroad advisor indicate on the form that the school will pay the confirmation fee for the student at a later date – however, this option is only available if the school already has a billing agreement in place with EducAsian. In some cases, institutions have made arrangements to confirm participation for the student. Forms and detailed information are included in the acceptance materials. Once the signed Participant Contract is submitted, the student is considered confirmed and the student is held responsible for the deposit and any other relevant program fees as outlined in these Terms and Conditions.

Payment of EducAsian Program Fees

Participants are billed after acceptance to a EducAsian program (typically within one to two months before the start of the program). Participants are confirmed once EducAsian receives the Program Participant Contract as part of the enrollment process. Once EducAsian has received the Program Participant Contract, the EducAsian Withdrawal or Deferral Refund Policy (outlined below) applies. EducAsian has agreements with many institutions regarding billing procedures for their students. In some cases, institutions ask EducAsian to bill students directly and, in others, EducAsian bills the institution or sends a statement of relevant student(s) fees to the institution to be billed to the student(s) via the home school’s billing system. In either case, the student is ultimately responsible for ensuring that the full program fee is paid. In the absence of an existing arrangement with a school or where the participant does not have a home institution, EducAsian bills the participant directly.

Individual student payments are accepted via personal check, money order, cashier’s check made payable to EducAsian, and sent with a copy of the billing statement to EducAsian. Payments may also be made via wire transfer and banking information will be provided upon request.

Due Dates, Late Fees, and Interest

Participants Billed Directly by EducAsian

Participants billed directly by EducAsian will be required to pay a non-refundable program confirmation fee (deposit) of $250 due with their application. Balance of program fees will be due 45 days prior to start of program.

Site Debts

Any unpaid debts at the end of a semester that were incurred by, or on behalf of, a program participant will be billed to that student in U.S. Dollars by the EducAsian, and the student’s grades will be held until the Site Debt is paid in full.

Grades will not be transmitted for any student for whom an unpaid balance or site debt remains. (Participants who have earned failing grades for more than half of the total course work attempted will have their grades released to their home schools, regardless of any outstanding debt, and risk having their accounts sent to Collections for non-payment.) Returned checks and declined credit card payments are considered as failure to make the payment.

Fees Billed by EducAsian to Institutions

In the case of fees billed by EducAsian to institutions, the institution should provide the name, full address, and other contact information of the person responsible for settling the account. The policies below will be followed unless an alternative agreement has been signed by EducAsian and by the institutional representative.

All program fees, as outlined on the EducAsian billing statement sent to the institution, must be paid in full 30 days from the date of statement, unless alternate payment due dates are outlined in the organizational billing agreement between EducAsian and the billed institution.

Institutional payments are accepted via check made payable to EducAsian, or bank wire transfer.

The billed institution, as opposed to the individual program participant, is held responsible for payment of program fees for confirmed participants, as indicated on the bill from EducAsian. It is the institution’s responsibility to pay EducAsian in full for the balance due as noted on the statement each semester, regardless of whether the student has paid the institution in full or has any outstanding balance with the institution. Institutions who agree to accept bills from EducAsian on behalf of their students, also agree to be responsible for cancellation fees for their confirmed students, as outlined in the institutional billing agreement and per the Withdrawal or Deferral Refund Policies below.

Grades will not be transmitted for any student for whom an unpaid balance remains. Returned checks will be considered as failure to make the payment.

Withdrawal or Deferral Refund Policy

Please note that in all circumstances the $250 deposit fee payment (program confirmation fee) are non-refundable.

Fall and Spring Semester Programs

Withdrawal before the advertised program arrival date: If written notification of withdrawal or deferral of confirmed participant is received by EducAsian on or more than 15 days prior to the advertised program arrival date for the program (please see Note 4 below), all fees minus the $250 deposit fee will be refunded.

For single semester participants: If written notification of withdrawal or deferral of a confirmed participant is received by EducAsian less than 15 days prior to the advertised program arrival date for the program, 75% of the program fees will be refunded. (In cases where payment has not yet been received by EducAsian, 25% of the program fee, is due.) Requests for program deferral to a different semester are accepted only up to 15 days prior to the advertised program arrival date for each semester.

In the case of program participation deferral for a confirmed participant, the non-refundable Program deposit fee payment (if request is received on or more than 15 days from the arrival date of the program) must be paid for that term, but may be applied towards future participation on this or another EducAsian program within the next 12 months.

Withdrawal on or after the advertised program arrival date for EACH semester: If written notification of withdrawal for a confirmed participant is received by EducAsian on or after the advertised program arrival date for any given semester, or if a confirmed participant does not notify EducAsian in writing of plans to withdraw and does not show up on-site on the advertised arrival date, the following refund policy for partial attendance applies. Please note that the $250 deposit fee payment is non-refundable and refunds are calculated on the program fee per the following schedule:

• Withdrawal on or up to 21 days after the advertised program arrival date – 50% refund
• Withdrawal at any time after (and including) day 22 calculated from the advertised program arrival date – no refund

Winter short term and Summer Programs

Withdrawal before the advertised program session arrival date: If written notification of withdrawal or deferral of a confirmed participant is received by EducAsian on or more than 15 days prior to the advertised arrival date for the first program session of confirmed participation (please see Note 4 below), all fees minus the $250 deposit fee and the non-refundable Program deposit fee payment will be refunded.

If written notification of withdrawal of a confirmed participant is received by EducAsian less than 15 days prior to the advertised arrival date for the first program session of participation, 75% of the program fees will be refunded. (In cases where payment has not yet been received by EducAsian, 25% of the program fee, is due.) Requests for program deferral to a different semester are accepted only up to 15 days prior to the advertised program arrival date. In cases where a participant wishes to cancel any session of a confirmed multi-session summer program, and written notification of this request is received by EducAsian less than 15 days prior to the start of the session being cancelled, 25% of the session program fee, plus the full fees for the session(s) in which the student still plans to participate, will be due.

In the case of program participation deferral for a confirmed participant, the non-refundable Program deposit fee payment, (if request is received more than 14 days from the arrival date of the program) must be paid for that term, but may be applied towards future participation on this or another EducAsian program within the next 12 months. Students may not defer less than 15 days prior to the first scheduled arrival date for the session(s) of participation, nor may they defer a second or third session of the program if participating on any one session in that same summer.

Withdrawal on or after the advertised program arrival date: If written notification of withdrawal for a confirmed participant is received by EducAsian on or after the advertised program arrival date for any given term, or if a confirmed participant does not notify EducAsian in writing of plans to withdraw and does not show up on-site on the advertised arrival date for the first session of the student’s confirmed participation record, the following refund policy for partial attendance applies. Please note that the $250 deposit fee, and the Program deposit fee payment are non-refundable and refunds are calculated on the program fee per the following schedule:

• Withdrawal on or up to day 4 of the advertised program session arrival date – 50% refund
• Withdrawal from day 5 through day 10 of the advertised program session – no refund
• Withdrawal after day 10 until the end of the session, no refund of the single session fees will be granted, and an additional 25% withdrawal fee for any subsequent sessions confirmed for participation will also be due.

(In cases where payment has not yet been received by EducAsian, payment of the Program deposit fee fee, and any unpaid balance after the withdrawal policy is enforced will be due.)

Program Cancellation

Please refer to the General Policies section for Program Cancellation terms and conditions.

Notes:

1. In the case of a refund, the refund is typically sent to the billed party except in some circumstances involving financial aid. (If EducAsian bills the institution, the refund is sent to the institution; if EducAsian bills the participant, the refund is sent to the participant at the permanent address listed on the initial application, unless the participant notifies EducAsian otherwise.) Refunds are processed within two months after the end of the term of study. Participants requiring refunds more quickly may contact EducAsian to request expedited processing.

2. Cancellations and deferrals are effective only upon the date written notification from the participant is received by EducAsian. Students must also notify their home institution directly if they plan to cancel, withdraw, or defer. Questions regarding home institution policies should be directed to the home institution, not to EducAsian. Home institutions’ payment policies are separate from EducAsian’s payment policies, and students will be held to both sets of policies.

3. The $250 deposit fee (program confirmation fee) payment is non-refundable.

4. The program arrival date is the advertised arrival date, which typically coincides with the first day of orientation for each term. Withdrawal fee policies outlined for participants studying for an academic year, calendar year, or on two consecutive terms of any sort are held to the advertised arrival date for each term or session, as listed on the EducAsian website, in accordance with the Terms and Conditions listed above rather than the host university class start dates.

7. In the case where a student confirms participation 30 days or less before the program arrival date, full payment must accompany the Participant Contract.

8. EducAsian withholds final grades when participants have outstanding financial obligations to EducAsian or the program site.

Direct all questions regarding student accounts to the EducAsian.